![]() Develop “punch list” of items to be completed by the contractors/suppliers.Arrange for the distribution of parking and building access passes.Arrange delivery of packing crates and materials one to two weeks prior to move.Assign individuals to pack and label common use areas.Assign someone to pack and label contents of absent employees.Confirm communications between old and new locations established.Arrange air conditioning in remain operation during the move.Confirm color code labeling on contents and signage matches move sequencing plan.Mark, tag, and color code every item to be moved making sure high dollar items are photographed for possible use in damage claims.Place individual room layouts on each office door for quick reference by installers.Color code all furniture and equipment on floor plan of new facilities.Distribute move communications packets to each employee.Confirm access to facilities to all applicable personnel.Arrange for the relocation/reuse of artwork, chalkboards, whiteboards, etc.Finalize floor plans and confirm names to seats.Finalize move logistics with all vendors, meet floor supervisors, obtain cell phone numbers and confirm escalation procedures.Confirm master move plan aligned with completion of construction.Schedule elevator service in old and new locations.Conduct move orientation meeting with associates.Prepare employee welcome packets and “how to” instructions.Schedule dates for the dismantling/reassembling of special equipment.Arrange tour of new facilities for key personnel.Arrange for each department to have a floor plan of the area in the new facilities.Order updated business correspondence materials.File change of address forms with post office, vendors, clients, subscriptions, etc.Consider wireless network as backup networking plan.Maintain old phone number with recorded message for minimum of six months.Get artwork appraised and obtain additional insurance.Confirm adequate parking at origin and destination and identify challenges.Confirm security and safety procedures.Identify business unit move coordinators. ![]() Create master move to and from move matrix.Introduce move team to associates and define communications protocol.Obtain Certificate of Insurances from all vendors.Level bid responses and make vendor selection.Confirm damage claims and damage repair procedures.Conduct pre-bid building tours and policy and procedure briefing.Prepare RFPs with defined scopes of work as applicable.Coordinate relocation of printers, MFDs, vending and appliances.Collaborate with IT to incorporate their needs into master move plan.Confirm delivery and installation of procured or refurbished items.Refurbish existing furniture as applicable.Match existing furniture to new office layout and supplement with new.Create office contents inventory and determine disposition plan.Contract with supplemental consultants as needed.Order/procure long lead items (furniture, IT, telephone & network circuits). ![]()
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